Archive for April, 2011

Wanna go cruising in my leather, steel and rubber machine?

I just received an email from a student asking me what stubbing in SharePoint was. She was quite concerned what it meant for her and what needed to be done.

SharePoint stores all content, documents, images, etc. inside a database by default. Some database administrators are afraid of database growth and size so they look for techniques to reduce the size of the database for maintenance. One technique is to store only a small file pointer (stub) in the database and store the actual document(s) outside the database. Since the stub is tiny compared to the document, the database does not grow as rapidly. Stubbing is implemented on the server technically and is transparent to the user.

I continue to see SharePoint users trying to decipher technical jargon, and technical people so wrapped up in what they are saying that they forget the impact on end users and what they are actually trying to accomplish. If you are one of these technical people, take a moment, think about your audience, your users, and reframe your dialogue accordingly.

For more information about SharePoint archiving and storage, check out this blog:  Stubbing Documents in SharePoint.

After that we can go cruising in my new Lexus!

Gord Maric

Why SharePoint?

About 5 years ago I saw SharePoint for the first time and it blew my mind. As a matter of fact it blew my mind so much that I changed the work that my company was doing and started focusing on SharePoint almost exclusively. Yet, as I go in to in to clients’ offices, I am bombarded with complaints about SharePoint.

What’s wrong with SharePoint?

  1. Stop calling it SharePoint. SharePoint is a platform for developing web sites. If you’re having issues, take a look at the development of your platform. Figure out what went wrong and redeploy the “HR” web site, or “Company Intranet.” Tell them you have a new version of the “Company Intranet”–not SharePoint.
  2. Stop using folders. So often I find clients’ libraries filled with layers and layers of folders. Folders don’t work well on the web. Users expect the same experience with folders as on their desktop and SharePoint does not deliver a good folder experience.

How not to use folders:

  1. Were users trained on the usage of the web site? I attended a training session at a client’s site delivered by the IT department that installed SharePoint (yes, they were calling it that). The audience consisted of business professionals who were planning to use SharePoint deployed for them. The presenter went on about the servers installed SharePoint and capabilities:

The audience was lost, and scared to death to see what they were going to get when they got back to their office.

So, SharePoint is not so bad. Focus on improving implementation or try SharePoint training, and then see what you think!

Gord Maric
CiRAM eSolutions Ltd
Specializing in SharePoint and Business Intelligence

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